Job Description

Paralegal

About the Job:

We are looking for an experienced Transactional Real Estate Paralegal to provide critical support to real estate attorneys in all aspects of real estate transactional matters. The ideal candidate will provide support in managing real estate transactions, conducting due diligence, drafting documents, and liaising with clients, attorneys, and other stakeholders. This role requires a strong understanding of real estate law, excellent organizational skills, and the ability to work in a fast-paced environment. Primary responsibilities include obtaining and analyzing real estate records to identify and resolve title issues; documenting and closing real estate purchases, sales, leasing and financing transactions. This role also provides support for corporate matters including document handling, records and database management, and organizing materials for lawyers and clients.

Required Education & Experience:

• Completion of either of the following:
• Bachelor's degree OR (a) Associate of Arts degree and not less than one year of in-house training as a Paralegal Assistant or Paralegal Intern, or (b) one to five years of law-related experience under the supervision of an attorney or Senior Paralegal, demonstrating a superior command of the skills necessary to be a Paralegal;
• AND, in addition to (a) or (b), Completion of an educational program for Paralegals that has been approved by the American Bar Association ("ABA") or offered by an accredited institution which is in substantial compliance with ABA guidelines for the approval of Paralegal programs is preferred.
• 5+ years Real Estate Paralegal experience.

Preferred Education & Experience:
:

• Law Firm, Title Insurance Company or In-house Real Estate Law Department experience preferred.
• Corporate Paralegal experience preferred.

Essential Functions:

• Paralegal (75%)
  • Real Estate
  • Assist attorneys with all aspects of real estate transactions, including acquisitions, dispositions, leasing, and financing
  • Coordinate transaction closings, including preparing closing checklists, reviewing settlement statements, and organizing closing documents
  • Draft and review legal documents, such as deeds, leases, purchase agreements, and closing documents
  • Prepare closing checklists and deadline memoranda
  • Conduct title searches, review title commitments, and analyze exceptions and surveys
  • Obtain and review zoning reports, property tax records, and other relevant property information
  • Analyze legal descriptions in order to identify boundaries, encroachments, easements and other matters affecting the client's property interests
  • Conduct research, using a variety of online resources to identify property, property ownership, legal descriptions, condition of title, and possible title defects
  • Serve as a liaison between attorneys, clients, lenders, title companies, and other parties involved in transactions
  • Corporate
  • Preparation of Corporate Agreements and closing documents related to business transactions.
  • Preparation of formation documents, amendments, foreign qualifications and assumed names for entities in various states.
  • Prepare and file FEIN applications and S Corporation elections with the IRS.
  • Manage, track and handle all aspects of annual renewals to ensure deadlines are met.
  • Prepare and file UCC financing statements following firm guidelines.
  • Conduct state document and lien searches and factual research.
  • Communicate with governmental agencies related to filings.
  • General
  • Manage and track all deadlines and critical dates; communicate with clients and other stakeholders to ensure timely and accurate flow of information
  • Ensure all documents comply with applicable laws and regulations
  • Delegate effectively and as appropriate to Legal Administrative Assistants, support staff, and/or Case Clerks working on the case/matter.
  • Meet billable hour requirement of 1550 per year.

• General and Administrative (25%)
  • Time entry, scanning, e-mailing, etc.
  • Assist in Firm marketing for practice area.
  • Performs other duties as assigned.

Competencies:

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.
  
  
  
  

Supervisory Responsibility:


This position has no supervisory responsibilities.



Travel:


Infrequent travel required, as necessary.



Work Environment & Physical Demands:


This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast-paced office environment that may require additional hours to complete work.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, the organization will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision

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